Employment at NEC
Special Events Coordinator
(Posted August 6, 2008)
Department: Institutional Advancement
Section: Development
Start date: September 1, 2008
Hours: Part-Time with varied hours; Academic Year (44 Weeks)
Evenings and weekends as required
Salary: Commensurate with experience
Reports to: Director of Special Events
Status: Non-Exempt
SUMMARY:
- Pre-Event coordination and preparation.
- Assist in planning event details.
- Communicate event details to appropriate NEC department(s).
- Facilitate and support event meetings including producing meeting notes.
- Manage the events calendar.
- Compile mailing lists in consultation with the Director of Special Events and other appropriate Development staff.
- Coordinate invitation mailings. Supervise work study students with mailings as needed.
- Track RSVPs.
- Update database on a timely basis.
- Order rentals and supplies. Obtain relevant AMEX receipts at time of purchase.
- Assist with event set-ups.
- Assist with guest registration at events.
- Supervise work study students involved with event production.
- Post-Event duties to include assisting with break-down and supervising work study students.
- Provide administrative support to the Director of Special Events. Generate monthly AMEC reports by establishing due dates.
- Assist with events-related special projects.
- Research potential prospects for gala sponsorship and advertising.
- Other online research as assigned.
- Other duties as assigned.
QUALIFICATIONS:
- Bachelor's Degree and minimum of three (3) months of experience required.
- Ability to work under direct supervision, as a member of a team, as well as independently.
- Strong organizational skills with ability to manage multiple deadlines.
- Rigorous attention to detail.
- Database management experience.
- Proficiency with Microsoft Office Word, Excel and Outlook.
- PC platform computers and laser printers as well as typewriters, photocopiers and fax machines.
- Working experience of PowerCampus is helpful.
- Supervisory experience is preferred.
- Professional and personable demeanor under pressure is essential.
- High level of discretion in dealing with sensitive and confidential information.
- Flexibility to work nights and weekends as needed.
- Employee must be able to relate to other people beyond giving and receiving instructions: works well with co-workers or peers without exhibiting behavioral extremes; perform work activities requiring negotiating, instructing, supervising, persuading or speaking with others; and respond appropriately to criticism from a supervisor.
If you wish to apply for this or any of the other positions listed, please e-mail your cover letter and resume to Human Resources at jobs@newenglandconservatory.edu.
New England Conservatory of Music encourages the application of all candidates without regard to race, color, religion, sex, age, national or ethnic origin, sexual orientation, mental or physical disability or veteran status in the administration of its educational policies, admissions policies, employment policies, scholarship and loan programs, or other Conservatory-sponsored activities. The Chief Financial Officer coordinates the Conservatory’s effort in complying with this policy.